Your Right to Raise a Personal Information Concern - Sample Letter

[Your full address]
[Your phone number]
[Your email address]

[The date]

[Data Protection Officer / Data Protection Lead]
[Name of the organisation]
[Address of the organisation]

[Reference number (if applicable)]

Dear [Sir or Madam / name of the person you have been in contact with]

Information rights concern

I am concerned that you have not handled my personal information properly.
[Give details of your concern, explaining clearly and simply what has happened and, where appropriate, the effect it has had on you.]

I understand that before reporting my concern to the Jersey Office of the Information Commissioner (JOIC) I should first give you the chance to deal with it.

If, when I receive your response, I would still like to report my concern to the JOIC, I will give them a copy of the response for consideration.

You can find guidance on your obligations under information rights legislation on the JOIC’s website ( as well as information on their regulatory powers and the action they can take.

Please send a full response within 4 weeks. If you cannot respond within this timescale, please tell me when you will be able to respond.

If there is anything you would like to discuss, please contact me on the [phone number / email address / at the address] as detailed above.

Yours faithfully / sincerely,


[Your full name]

Check out the guidance notes and step-by-step infographics for more detailed help.